HR & Admin Finance Executive

Working hours:

5 days a week (weekdays) | 10 AM - 7 PM

Working mode:

Hybrid, minimum 1 day in office

Probation Period:

3-6 months

About Us:

Zen Alchemy Spa is a holistic spa focusing on creating a relaxing ambiance through aromatherapy and providing a customizable spa experience for our customers. Our company's mission is to champion well-being, balance, and serenity through the transformative power of aromatherapy. Guided by our mantra, 'Pamper Yourself, Your Way,' we have established a haven where our clients can escape the demands of daily life and rediscover their inner peace.

We offer a wide range of relaxing services including massages, facials, head spa and hot tub sensorial experience. Our goal is to provide a relaxing and rejuvenating experience for individuals of all ages, promoting overall well-being.

Responsibilities:

• Manage recruitment, onboarding, staff records, leave tracking, and payroll

• Support employee coordination, internal communication, and general HR administration

• Handle visa applications and renewals for foreign staff when required

• Track daily sales, payments, expenses, and financial records

• Prepare simple monthly financial summaries and reports for management

• Manage invoicing, payment tracking, reimbursements, and basic bookkeeping

• Coordinate with banks, authorities, tax agents, or external parties when needed

• Maintain organized documentation, inventory records, and company files

• Assist with general administrative and operational tasks assigned by management

Qualifications:

• Bachelor’s degree in Human Resources, Finance, Business Administration, or a related field.

• Minimum of 3-5 years of experience in HR and finance roles, preferably in the hospitality or spa industry.

• Strong knowledge of HR practices, labor laws, and financial principles.

• Proficiency in HRIS and accounting software such as Bukku & Infotech.

• Excellent interpersonal and communication skills.

• Strong analytical and problem-solving abilities.

• High level of integrity and confidentiality.

Skills:

• Organizational Skills: Ability to manage multiple tasks and priorities effectively.

• Attention to Detail: Ensures accuracy in financial reporting and HR documentation.

• Time Management: Efficiently manages time to meet deadlines and handle urgent issues.

• Team Collaboration: Works well with colleagues across various departments to achieve common goals.

Benefits:

• Hybrid work, mostly remote

• EPF and Socso

• A supportive and collaborative team environment.

• Discounts on spa services and products.

• 1x free monthly massage

• 1x off day on your birthday

• Annual leave (Earned leave entitlement)

Requirements:

• Degree in Human Resource, Finance, Business or related field.

• Able to communicate in Malay and English.

• Excellent communication and interpersonal skills.

• Able to stay dedicated and committed while working independently.

How to Apply:

Interested candidates are invited to submit their resume, cover letter, and any relevant marketing work to hello@zenalchemyspa.com.

Zen Alchemy Spa is an equal opportunity employer, and we encourage candidates of all backgrounds to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.